Administration & Finance
The Office of Administration and Finance is responsible for providing educational support services that enable the enterprise to focus organizational energy on improving student learning experiences and working conditions for staff. We pride ourselves in providing user-friendly systems, high-quality programs, and great customer service to our stakeholders. The office is staffed from 8:00 AM to 4:00 PM, Monday through Friday.
We welcome your feedback on ways we can better support your needs. Please share glows and grows via our electronic feedback form. We will review this at our bi-monthly A&F administrators meeting.
The Office of Administration and Finance coordinates the support services provided to the school department by departments of the Town of Brookline, as well as, coordinates and collaborates with Boards and Commissions.
Susan K. Givens, Ed.D.
Deputy Superintendent for Administration and Finance
Program Manager for Administration and Finance
Director of Human Resources
Director of Finance
Director of Operations
Director of Food Services
The finance department is responsible for processing, monitoring, and reporting all financial transactions for the school system including accounts payable, accounts receivable, purchase order processing, payroll, accounting, financial reporting, student activity funds, grants,donations/revolving funds. More information regarding this department follows.
Deputy Superintendent is responsible for collaboratively developing a financial plan that aligns with strategic improvement efforts and organizational goals. The finance team processes and monitors daily activity related to the implementation of the plan approved by the School Committee and Town meeting as well as provides guidance and support to staff tasked with finance related responsibilities. Learn more about the School Department Budget.
School Payroll is responsible for ensuring that all employees are paid regularly, accurately and promptly. The Payroll Office processes all related transactions for all school employee compensation regardless of funding source. Learn more about our Payroll Office.
The Finance Department works closely with the Town Purchasing Department to ensure all purchases are in accordance with applicable bidding laws, such as M.G.L. Chapter 30B.
Accounting and Accounts Payable
The Finance department works closely with the Treasurer and Comptroller's Office to ensure timely payment of all invoices. Accounts payable can provide details about current and pending payments such as check numbers, list of invoices paid, encumbrance balances, and vendor status. All vendors must have a W-9 Form on file with the Town Comptroller’s Office. The accounts payable office can provide instructions and blank forms on request.
Accounts Receivable - Fiscal Agent for External Funds
The Finance Department is responsible for accepting, recording, processing, and reporting information related to grants, gifts, donations, student activities, revolving funds, and reimbursement programs for the school department.
Human Resources Department
The human resources department directs the recruitment, hiring, evaluation of all staff, and the placement of substitute teachers. The Brookline Schools employ more than 1000 full and part-time teachers, counselors, and administrators and approximately 250 support staff. Learn more about our Human Resources Department.
The Human Resource Department manages all aspects of the recruitment and hiring process from posting open position to issuing offer letters to candidates selected to join the team. For information regarding open positions visit our Career and Employment Opportunities section of the website.
The Human Resource Department works closely with the Town HR Department and the Finance Department to ensure all wages, benefits, regulatory requirements and contract provisions are administered timely and accurately. For more information about collective bargaining agreements visit the Employee Documents section of our website.
The Human Resource Department is also responsible for coordinating programs that support professional growth, staff wellness, and other programs designed to support employee retention.
The operations department is responsible for safety and security, facility maintenance and repair, capital projects, building rentals, food services, and transportation. More information regarding this department follows.
The Food Service Department mission is to improve the health of students by providing an attractive and nutritious offering while at the same time enhancing nutrition education for the students. Learn more about our Food Services Department.
School Building Services
The School Building Services Department provides custodial, operation and delivery, special events and maintenance support to all public schools in Brookline. The School Building Services Department also oversees the Use of School Building rental program. Learn more about our School Building Services.
Click here to learn more about School Capital Projects.
The Transportation Department coordinates regular pupil transportation for all eligible public school pupils who reside 1 1/2 miles or more in walking distance from their regular assigned school and all English Language Learner and Special Education transportation as approved by the School Committee or required by the State Department of Education. Eastern Bus Company operates the four (4) yellow school buses for home to school, athletic, and field trips. YCN Transportation operates the in-town and out-of-town student services transportation.
In addition, YCN operates bus routes that are difficult to service with a yellow school bus. Contact Evan Schwartz, Transportation Coordinator at (617)-730-2452 or by email at firstname.lastname@example.org.